Tuesday, February 15, 2011

Tech Tip Tuesday: Fundamental File Formats - Part 4

In the Office:

There are some really fundamental file types that you need to know around the office.  First is Microsoft Office.  There are 3 file types for Microsoft Office.  from 1997-2004 Microsoft Office used the same file format. When Office 2007 was launched new features were added that aren't compatible with older versions of Office.  An x was added to distinguish between the older formats and the newer one.  Office 2007 and later can still open and save files using the  original format but the *.***x format allows for more compatibility for sharing files online and editing them online.

  • *.doc/*.docx

    • The .doc extension indicates a word processing document and is available to anyone using Microsoft Office.  Because Office was so widely adopted many other word processing softwares can read and save into this format.

  • *.xls/*.xlsx

    • The *.xls extension is used for spreadsheet files. Excel can also create *.csv files and a few other formats, but most other spreadsheet programs can save in the *.xls format

  • *.ppt/*.pptx

    • PowerPoint uses the .ppt extension.  PowerPoint can also create several other formats especially useful is the *.pps/*.ppsx format which a a PowerPoint Show.  This is a file that opens and plays the PowerPoint, but isn't editable. It can be very useful for sharing PowerPoint via email or on the web.

Secondly, is OpenOffice.  OpenOffice is a suite of Office Software that is free and OpenSource.  Because it is free, smaller entities are adopting it and using it.  OpenOffice has 6 different parts and can save files to wide array of formats.  The three main file typs match with Microsoft Office.

  • *.odt

    • This extension indicates an OpenOffice text document or word processing document.

  • *.odp

    • Open Office Presentations use the *.odp extension

  • *.ods

    • The *.ods extension is used for spreadsheets.

Thirdly, is iWorks, this is Apple's suite of Office products.  Apple uses 3 formats for its software however, they don't follow the 3 letter convention

  • *.pages for Pages Documents

  • *.numbers for Numbers Spreadsheets

  • *.key for Keynote Presentations

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